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Tennessee Academy of Science

Constitution & Bylaws

OFFICIAL CONSTITUTION AND BYLAWS OF THE

TENNESSEE ACADEMY OF SCIENCE, INC.

 

Approved at the 1993 Annual Meeting

19 November 1993, Memphis, TN

 

Tennessee Academy of Science, Incorporated

CONSTITUTION

 

ARTICLE I

Name and Purpose

 

Section 1. Name and Address

            The name of this organization shall be the Tennessee Academy of Science, Incorporated.  The address of the Secretary shall be the permanent address of the Academy.

 

Section 2.  Purpose

 

            The purposes of this organization shall be to promote scientific research and the diffusion of knowledge concerning science; to secure communication between persons engaged in scientific work, especially in Tennessee; to assist by investigation and discussion in developing and making known the material, educational k and other resource and riches of the state; to arrange and prepare for publication such reports of investigations and discussions as may further the aims and objectives of the Academy.

 

ARTICLE II

Membership

 

Section 1. Membership

            The membership of the Academy shall consist of Regular, Student, Emeritus, Fellow, Honorary, Sustaining, Life, Supporting, Patron, and Industrial Members.

 

Section 2. Members

            Any person or organization interested or engaged in scientific work may be nominated for membership. Nominations should be endorsed by two members. Members are elected at the annual meeting by a majority of the members present. In the interim between meetings, the Executive Committee shall elect members, subject to ratification at the next annual meeting.  

 

Section 3. Fellows

            Members who have participated in more than two of the following Academy activities: (1) section chairperson, (2) editor, (3) field trip leader, (4) committee service, (5) publication in the Journal of the Academy, (6) presentation of paper at the annual meeting, (7) researchers, educators, administrators, or professionals involved in science endeavors in Tennessee, on the recommendation of the Executive Committee, may be elected fellows at the annual meeting by a three-fourths vote of the members present.

 

Section 4. Honorary Members

            Persons who have attained prominence in, or made outstanding contributions to, science or any other branch of learning, including contributions to the Academy, on the recommendation of the Executive Committee, may be elected honorary member at any regular meeting by a three-fourths vote of members present. No more than three honorary members shall be elected in any year.

 

Section 5. Other Classes

            The specifications of the remaining classes of membership together with dues information as for Regular, Student, Emeritus, Fellows, and Honorary Members shall be found in Bylaws.

 

Section 6. Membership Privileges

            All current members except Institutional and Business Organizations are eligible to participate in the Annual Business Meeting, to vote, and hold office in the Academy. No member may concurrently hold two elective or appointed offices. No person shall be entitled to more than one vote.

 

ARTICLE III

Officers

Section 1. Elections and Terms of Office

            The officers of the Academy shall consist of a President, President-elect, Secretary, Treasurer, and Managing Editor. All officers except the President and the Managing Editor shall be elected by ballot at the annual meeting and shall hold office for one year. The new officers shall take office on January 1 following the annual meeting at which they are elected. The Managing Editor shall be elected by the Executive Committee and shall hold office for three years. Officers shall be eligible for re-elections. 

 

Section 2. Duties of the President

             The President:

            a. shall preside over all meeting of the Academy and of the Executive Committee;

            b. shall be responsible for the administration of all activities of the Academy;

            c. shall cause the provisions of the constitutions and bylaws to be faithfully carried out;

            d. shall call special meeting of the Academy and Executive Committee whenever deemed                         necessary, or upon written request of a majority of the Executive Committee                                  Members;

            e. shall appoint all standing committees.

 

Section 3. Duties of the President-elect:

            The President-elect:

            a. shall, in the absence of the President, preside over all meetings and shall assume the                               powers and prerogatives of the President;

            b. shall become the President at the end of one year;

            c. shall serve as Program Chairperson for the annual meeting;

            d. shall select a Local Arrangements Chairperson from among Academy members of the                           host institution or institutions from the immediate vicinity

Section 4. Duties of the Secretary:

            The Secretary:

            a. shall keep a record of all meeting of the Academy and of the executive Committee and shall prepare minutes for publication in the Journal;

            b. shall conduct correspondence to the membership relating to the annual meeting of the Academy;

            c. together with the Treasurer, shall keep a record of the membership of the Academy and keep each other informed of any changes affecting the status of members. 

 

 

Section 5. Duties of the Treasurer:

            The Treasurer:

            a. shall receive and disburse all of the funds of the Academy under the general direction of and subject to regulation by the Executive Committee;

            b. shall be bonded at the Academy’s expense in the amount specified by the Executive Committee;

            c. shall keep a record of the dues paid be members;

            d. together with the Secretary, shall keep a record of the membership of the Academy as noted in Article III, Section 4;

            e. shall present at the annual meeting a tentative report of the receipts and disbursements to date;

            f. in January shall present to the Executive Committee for publication in the Journal of the Academy, a detailed written report which has been approved by the auditing committee;

            g. shall coordinate with the Auditing Committee to conduct an annual audit for the closing fiscal year.

 

Section 6. Duties of the Managing Editor:

 

            The Managing Editor shall represent the Executive Committee in the management and editing of the Journal of the Tennessee Academy of Science, recommended for approval to the Executive Committee appointments of Section Editors, and make an Annual Report of all editorial activities and expenses to the Executive Committee and to the Academy at the Annual Business Meeting.

 

ARTICLE IV

Executive Committee and Board of Trustees

Delegates to the American Association for the Advancement

of Science (A.A.A.S.) and the National Association of Academies

of Science (N.A.A.S.) Committees

 

Section 1. Executive Committee

             The officers of the Academy, the immediate past-president, the directors of each of the educational programs of the Academy, a Science Specialist of the Tennessee Department of Education, and three members-at-large shall constitute the Executive Committee of the Tennessee Academy  of Science, Incorporated. One member-at-large of the committee shall be appointed by the President at the beginning of each calendar year to serve for a three-year term. The business of the Academy not otherwise provided for shall be in the hands of the Executive Committee. It shall also pass on any business matters that arise between meetings, including the approval of all editors, and the election of new members. The latter shall be subject to ratification at the next meeting of the Academy.

 

Section 2. Vacancies on the Executive Committee

            A vacancy in the Executive Committee may be filled by a vote of remaining members of the Committee. Appointments require a majority vote.

 

Section 3. Quorum

            A quorum of the Executive Committee shall be a simple majority.

 

Section 4. Board of Trustees

            The Executive Committee shall constitute the Board of Trustees of the Corporation. Any meeting of the Executive Committee shall be regarded as a meeting of the Trustees of the corporation.

 

Section 5. Delegates to the A.A.A.S. and the N.A.AS.

            The Executive Committee shall appoint a delegate to the Section X Committee of the A.A.A.S and delegates to the N.A.A.S.

 

Section 6. Committees

            The following Committees shall be standing committees of the Tennessee Academy of Science, Inc.

                        Auditing          Necrology       Research          Fellows

                        Nominating     Resolutions     Membership    Program

           

            All standing committees shall be appointed by the President. Other committees may be appointed by the President subject to approval of the Executive Committee.

 

Section 7. Local Arrangements Chairperson

            This person shall make arrangements concerning the annual meeting, coordinate local publicity with the Program chairperson, and perform such tasks as required by the Program Chairperson.

           

ARTICLE V

Affiliations, Affiliated Societies, Sections

Section 1. Affiliations

            Provision is hereby afforded for the affiliation of the Academy with the A.A.A.S.

 

Section 2. Affiliated Societies

            Any state scientific organization, or section of a national organization may, upon application, be elected an Affiliated Society by the Executive Committee. Such Affiliated Societies may have a brief report of their annual meeting published in the Journal of the Tennessee Academy of Science.

 

Section 3. Sections of the Academy

            Upon application to the Executive Committee by not less than fifteen members, permission may be granted to form a section of the Academy, subject to ratification at the annual meeting. Each section elects a Chairperson to serve as program moderator for the section at the next annual meeting. Such elections are reported to and recorded by the Secretary of the Academy.

 

Section 4. Junior Academy of Science

            Provision of hereby afforded for sponsorship of a Junior Academy of Science by the Tennessee Academy of Science, Inc.

 

Section 5. Collegiate Division

            Provision is hereby afforded for sponsorship of a Collegiate Division of the Tennessee Academy of Science, Inc.

 

Section 6. Visiting Scientist Program

            Provision is hereby afforded for sponsorship of a Visiting Scientist Program by the Tennessee Academy of Science, Inc.

 

ARTICLE VI

Publication

Section 1.Title and Frequency

            The official publication of the Academy shall be Journal of the Tennessee Academy of Science and shall normally be published as four issues per year. (January, April, July, October).

 

Section 2. Other Publications

            The Executive Committee, upon consultation with the Managing Editor, may from time to time provide for special or additional publications.

 

ARTICLE VII

Meetings

Section 1.  Annual Meeting and Meetings of the Executive Committee

            An annual meeting shall be held at a time and place to be determined by the Executive Committee.  Meetings of the Executive Committee may be held at such time and place as the Executive Committee may determine.

 

Section 2.  Quorum

            Twenty-five voting members shall constitute a quorum for the transaction of business at the annual business meeting.

 

 

ARTICLE VIII

Fiscal Policy

Section 1. Fiscal Year and Dues Schedule

            The fiscal year of the Academy shall be July 1 to June 30. All annual dues for the ensuing year shall be due on July 1. Any member who has not paid dues by December 1 shall be sent a second notice. If the dues are not paid by February 15 of the ensuing year, or by 30 days after the second notice, whichever is later, he or she shall by dropped from the roll of members.

 

Section 2. Annual Audit

            The Auditing Committee shall audit the accounts of the Treasurer for the closing fiscal year. This committee coordinates with the Treasurer an audit conducted by an independent agent and presents an annual report to the Executive Committee.

 

ARTICLE IX

Amendments to Constitution

Section 1. Procedure

            This constitution may be amended at an annual meeting by a two-thirds vote of the voting members present, provided that the amendment has been proposed at the preceding annual meeting, or has been recommended by the Executive Committee and a copy showing all proposed changes has been sent to every voting member of the Academy at least 15 days before the date of the meeting.

 

ARTICLE X

Bylaws

Section 1. Annual Dues

            The annual dues of the Regular members and Fellows shall be set by the Executive Committee and approved by a majority vote of the members at the Annual Meeting. Annual dues will remain fixed until changed by the membership. The current dues rate is to be published in the April issue of the Journal each year. Any proposed change in annual dues must be communicated to the Regular Members and Fellows at least 15 days prior to the Annual Meeting of the Academy. The new annual dues will take effect at the beginning of the next fiscal year. Honorary members are exempt from the payment of dues.

 

Section 2. Sustaining Member

            Any member may become a Sustaining Member of the Academy. Institutions may also become sustaining Members of the Academy. The annual dues for such memberships are set by the Executive Committee, approved by the members present at the Annual Meeting, and published in the Journal.

 

Section 3. Supporting Members

            A person, institution, or business organization may be elected by the Executive Committee to Supporting Membership. The annual dues for such memberships are set by the Executive Committee, approved by the members present at the Annual Meeting, and published in the Journal.

 

Section 4. Life Members

            Any person can make a single payment to become a life member and enjoy all the privileges of the Academy without further payment of dues. The amount of the single payment is set by the Executive Committee, approved by the members present at the Annual Meeting, and published in the Journal.

 

Section 5. Patrons

            Any person or institution may become a Patron of the Academy for that year. Dues for such memberships are set by the Executive Committee, approved by the members present at the Annual Meeting, and published in the Journal.

 

Section 6. Industrial Members

            Any business organization may contribute to the Academy and become and Industrial Member of the Academy for that year. The amount of the contribution is set by The Executive Committee, approved by the members present at the Annual Meeting, and published in the Journal.

 

Section 7. Notice of Meetings

            Notice of all meetings of the membership of the Academy shall be sent to all of the members at least two months in advance of the date of the meeting.

 

Section 8. Election of Officers

            The election of Academy officers is conducted at the Annual Business Meeting. Election of officers, except managing Editor, shall be by ballot, but with unanimous consent of the members, the Secretary may cast one ballot, representing the unanimous vote of the members present. A Nominating Committee shall be appointed by the President before the annual Business Meeting to nominate officers to serve the Academy during the ensuing year. Nominations can also be made from the floor at the Annual Business Meeting. Each nominee must be a member of the Academy and must have stated a willingness to stand for the office.

 

Section 9. Resolutions Committee

            A committee of three members shall be appointed by the President before the Annual Meeting.

 

Section 10. Order of Business

            The order of business at the annual meeting shall be as listed but may be changed by voice vote at the beginning of a meeting:

            a. Call to order by the President

            b. Readings of the minutes of the previous meeting

            c. Reports of officers

            d. Election of new members

            e. Business

            f. Reports of committees

            g. Election of officers

            h. Adjournment

 

Section 11. Bylaws

            Bylaws may be adopted, amended, or repealed at any annual meeting by a majority vote of the voting members present.

 

Section 12. Parliamentary Authority

            The rules contained in Robert’s Rules of Order shall govern the Academy in all cases in which they are not inconsistent with the Constitution and Bylaws of this organization.